Manage IT projects intelligently with Project Management as a Service

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Projects under control: What makes good project management

Project management refers to the planning, organization, control, and monitoring of projects. A project is defined as a temporary endeavor with a clear goal that involves tasks to be performed. These tasks can be diverse, such as developing a new IT infrastructure or introducing new software.

IT Systemhaus Medialine: Moderne Arbeitspläze

No plan, no success

Why companies need to rely on project management

Successful project management helps companies achieve their strategic goals, increase their competitiveness, and operate successfully in the market in the long term.

Other reasons include:

Increased efficiency

Professional project management ensures that resources are used wisely so that projects are completed on time and within budget.

Clear objectives

Deviations from the project and schedule are identified at an early stage and countermeasures can be initiated if there are clear objectives.

Risk

Project management helps to identify and manage risks at an early stage. This minimizes the risk of unexpected problems and failures.

Quality control and communication

Project management defines and monitors quality standards to ensure that the end products or services meet expectations. Project management also facilitates communication and collaboration within the team. This promotes transparency and understanding among all those involved.

Budget control

Project management ensures that a company's financial resources are used effectively and that the project budget is adhered to.

An outside perspective, an inside impact

How external project management strengthens your team

IT projects are often very extensive and complex. Successfully implementing such IT projects requires a high level of expertise and experience in IT project management. Here are some reasons why you should choose Medialine Project Management as a Service:

We have specialized expertise

Our project managers have specialized knowledge and many years of experience in various industries and areas of business. This enables them to tackle your challenge in a targeted manner.

We are objective

Our project managers bring an objective perspective to your projects. We view IT projects without internal politics or hierarchies, enabling us to recommend and implement objective recommendations, solutions, and strategies.

We offer time savings

We move your IT project forward faster because our project managers have proven methods and strategies for overcoming bottlenecks and ensuring project success.

Your project. Our goal: Success – without detours.

We guarantee a high level of transparency in all directions and thus fulfill our goal: We carry out projects efficiently and effectively and ensure structured project success in which all desired results are achieved.

The services of our project managers

Our project managers provide the following services:
Project support from the first day of the project until its final completion
Planning and control of deadlines with contact persons designated by the customer to coordinate the service tasks and the resources assigned to carry out these tasks
Cost and risk management with monitoring of the project budget and management of any changes to the project scope
Continuous process improvement and coordination of the individual project teams
Communication management in the form of regular status meetings and a monthly overall report
Modern and agile project management methods, such as PRINCE2, IPMA, and many more...
Coordination of project completion with follow-up

We implement your IT projects more smoothly and successfully, ensuring long-term success for your company!

Your advantages at a glance

Conservation of your own human resources

Monetary, strategic, and analytical successes

Comprehensive support for IT projects

Our project approach models

Our project managers use agile and linear project approach models. They always pay attention to your individual requirements, select the appropriate model, apply it, and carry out your project successfully.

The phases of project implementation

A successful project begins with initiation, during which we clarify the project assignment, analyze feasibility, and define initial goals and stakeholders. In the definition phase, we specify the goals, create the project plan, including resource, cost, and schedule planning, and coordinate communication and quality measures. The realization phase comprises the implementation of the planned tasks, the management of the project team, and the monitoring of progress, budget, and quality. Upon completion, we hand over the project results to the client, ensure quality, document lessons learned, and dissolve the project team. In the operation and utilization phase, we evaluate the project's success, provide support as needed, and identify optimization potential for future projects. Our structured approach to project management creates transparency, efficiency, and sustainable results – from the initial idea to productive use.

The tasks of our project managers

During project implementation, our project managers are the central point of contact for all project participants with the aim of relieving the client during the project phase. To this end, our project managers serve as central points of contact for both the client and the contractor. If necessary, they also take over communication with other external service providers. Our project managers coordinate all tasks within the project. The timely and structured implementation of the tasks at hand and the proactive avoidance of project-related and organizational risks and disruptions are our top priorities. Furthermore, our project managers maintain communication with all stakeholders through regular meetings, which they lead and coordinate. By involving one of our project managers, individual roles are clearly defined and the requirements and responsibilities are assigned to the respective experts.

How do we classify projects?

In practice, companies are often faced with the question of how to initiate, plan, and implement projects in concrete terms. In addition to selecting the right tools, organization is particularly important: issues such as time allocation, authority, and resource availability are of great significance.

To find satisfactory answers to these questions, it is necessary to define different categories of projects. This is the only way to ensure that excessive resources are not spent on small projects and that insufficient funds are not allocated to large projects. In practice, it makes sense to divide projects into three classes. We differentiate projects according to their duration, team size, and technical interfaces. However, the risks, time pressure, financial resources, and, above all, the consequences of the project's failure for the company also help us to distinguish between small, medium, and large projects.

We have everything under control – our project managers

Our project managers are experienced, have successfully implemented many projects to the complete satisfaction of our customers, possess proven knowledge through a wide range of certifications, and excel thanks to additional special training and further education. They also have extensive knowledge of how to structure and manage complex projects.

Workforce-Management / Zeiterfassung | Beratung durch die Medialine AG

Ready to implement your projects correctly?

Get in touch with us today. We and our project managers look forward to implementing your projects too.

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FAQ

What is a project?

A project is defined in accordance with DIN standard 69901

A project has...

...a clear distinction from other plans
...limited resources (human, financial, time, etc.)
...unique conditions and completeness
...clear objectives
...a defined start and end date
...relatively innovative and risky tasks

What types of projects are there?

Projects of all kinds

Projects are classified and differentiated in many different ways. For us, investment projects, research & development, and organizational projects are of particular importance.

What do the individual project types involve?

Investment projects

Creation of tangible assets such as the construction of a new office building or the establishment of a new production site

Research & development

R&D projects seek new insights or aim to create a new product. They may also involve further development, such as the development of a new security product.

Organization project

Organization projects always involve changing processes, such as introducing a new invoice process.

What are the roles and responsibilities in a project team?

Interest groups within a project

There are various roles with different responsibilities in a project team.

Client - is the highest decision-maker.
Stakeholders - are involved in the project, have an interest in the project's progress, and are directly affected by the project's impact.
Project staff – are the executive body and deliver the agreed services.
Steering committee – supports the client in decision-making and raises issues from the specialist departments.
Project office – supports the project management in the administration and organization of a project.

What is the role of a project manager?

Pulling the strings

A project manager is responsible for quality control, the budget and resources, as well as motivation and leadership. They also monitor the achievement of project goals and coordinate and organize the project team. Problems are solved and decisions are made through good risk management and transparent communication.